OCLC Services

Getting Involved

Enrollment and Application Information

Montana State Library implemented a new cost share formula beginning in FY2015, as recommended by the OCLC Cost Share Formula Task Force that was appointed in 2014 by the State Librarian, and approved by the Network Advisory Council.

Enrollment is for a period of three years, from FY2015 through FY2017. Libraries that enrolled during the open enrollment period shall remain enrolled through FY2017 and shall be invoiced annually by OCLC. MSL can provide quotes for FY2017 OCLC costs.

Please contact Cara Orban for a cost estimate if your library has not yet enrolled during this contract renewal period.

Costs

How is my library’s enrollment fee calculated?

  • The formula is based on the number of holding records the library has in OCLC, as reported by OCLC, and:
  • For academics: total student FTE
  • For publics: number of patron records in the library’s ILS
  • For schools: total student enrollment
  • For specials: number of patron records in the library’s ILS

This is a relational formula in which each library type has to collect, as a group, a portion of the total amount due, based on that library type’s collective percentage of the total holdings in OCLC for all libraries.

Libraries that enrolled in OCLC Group Services in FY2015 (July 1, 2014-June 30, 2015) are automatically enrolled for FY2016 (July 1, 2015 - June 30,2016) and FY2017 (July 1, 2016 - June 30, 2017) and see a 2% annual increase in cost in both years.

Pre-pay Option

If you would like to Pre-Pay your OCLC bill, download this form (pdf) and send it along with payment as instructed on the form. 

Funding

OCLC enrollment fees for the FY2015-FY2017 contract renewal period are offset by contributions from Montana State Library. MSL covers the entire cost of the unlimited WorldShare Interlibrary Loan subscription for all actively enrolled Group Services libraries, using State Resource Sharing funds and state Coal Severance Tax funds.

Additionally, MSL contributes state Coal Severance Tax funding toward the total cost of unlimited cataloging services for all enrolled Group Services libraries. This contribution reduces the remaining costs to the enrolled libraries for the FirstSearch WorldCat seats and unlimited cataloging services.