Montana Memory Project

Getting Involved

How to Contribute

Step 1: Plan your collection
Step 2: Complete and submit an MMP Collection Application
Step 3: After review by the Montana Memory Project's Selection Committee, have your MMP Collection Application be approved
Step 4: Begin scanning and digitizing your collection
Step 5: Set up a CONTENTdm software training with the Montana State Library to learn the uploading software.
Step 6: Import your items and metadata into CONTENTdm’s Project Client software for approval and index.
Step 7: Review your new collection on the Montana Memory Project site.
Step 8: Celebrate your new addition to Montana's statewide digital archives!

If you are interested in contributing a collection to the MMP, you will need to submit a collection application, linked below.  You will also need to familiarize yourself with the documents listed below. Each .pdf document is specific to a step in the process.  The Glossary document will help you understand the terms used in creating a project.

  1. About the Montana Memory Project
  2. Montana State Library/MMP Copyright Statement
  3. How to Begin: planning a project
  4. MMP Contributing Institution Agreement Form
  5. Equipment Recommendations
  6. MMP Scanning Specifications
  7. Vendors
  8. File Naming Conventions
  9. Folder Hierarchy Guidelines
  10. Glossary
  11. Frequently Asked Questions

Montana Memory Project Funding Awards

Traditionally, The Montana State Library has had funding from Library Services and Technology Act (LSTA) funds available for adding special collections to the Montana Memory Project (MMP).  Funding awards can be up to $1,500 per project and must be used for costs specific to scanning and digitizing materials.  No match is required, but libraries are asked to track the time and funds contributed to the project.

All Montana libraries are eligible to apply for these funds when they are available. Museums, historical societies, and archives in the state may also apply to have collections added to the MMP working in partnership with a local library.  The Project Funding award will be made to the partner library.

Selection of projects receiving funding will be done by the MMP selection committee.  Please see the Project Funding Application Form for selection criteria.   The Project Funding  Application is separate from the MMP Collection Application submitted by all contributing institutions for each collection. You can find the Collection Application and all other MMP materials at:

The LSTA Project Funding awards can be used for the following:

  • Paying a vendor for scanning collection materials

The library will arrange to have digitization done using a vendor.

The LSTA Project Funding awards cannot be used for:

  • purchasing equipment
  • paying for an employee's time