Federation Notebook

Timeline

July

Fiscal year begins with libraries following the Plan of Service (POS) that was approved by the MSL Commission. Libraries receiving Federation funds in the last fiscal year can begin their annual federation report to the Federation Coordinator stating how the funds were spent.

August

Federation coordinator and MSL consultant create an agenda for Fall Federation meeting, if needed.  Individual libraries continue to complete their annual report.

September

Federation coordinator and MSL consultant plan Fall meeting, organize continuing education (if needed) and send agendas to member libraries Individual library annual reports for the Federation annual report must be completed and sent to Federation Coordinator. Federation Coordinator submits Federation Annual Report to MSL by September 30.  Federation meetings occur.

October

Fall Federation meetings continue. Federation members meet to discuss federation business and perhaps begin planning for the next fiscal year. Federation Coordinators meet the day before commission meeting. Federation Coordinators present Federation Annual Report to MSL Commission for approval.

November

Federation checks are mailed out in early November.  Amounts are based upon the approved plans of service. 

January

Libraries should be expending their funds and reporting their expenditures. 

February

Federation Coordinator and assigned MSL consultant begin planning for Spring Federation meeting. 

March

Libraries receive agenda and sometimes a draft Plan of Service (POS) in preparation for Spring meeting. Federation Coordinator and assigned MSL consultants continue to make arrangements for spring Federation meeting, plans, and CE activities.  Federation meetings occur.

April/May

Spring Federation meetings continue. The federation members will create, vote on and finalize their POS for next fiscal year. Election of officers occurs. Libraries monitor funds to ensure all Federation funds will be spent by June 30.  Libraries should check to see if expenditures of Federation money are following the POS.  Variances should be reported to Federation Coordinator. 

June

Federation Coordinator presents POS to MSL Commission for approval. End of fiscal year occurs on June 30.