Administrative Checklist

July

• Reminder sent out to public library directors to complete their individual library annual report for the library federation 

August

• Individual libraries are encouraged to complete their annual reports.  Coordinators and MSL staff may send out reminders and assist libraries as needed.

September

• Annual report for the entire federation is due at the end of the month

October

• Coordinators meet in Helena and make presentations to commission
• Commission votes on whether or not to accept the annual reports
• MSL staff create a spreadsheet that lists the exact dollar amounts each federation library should receive.  This is based on the plan of service approved by the Commission.

November

• MSL staff process checks and send them to the federation libraries

February

• MSL staff ask coordinators to send an estimate of travel expenses 
• MSL staff figure out how much money is available to federations. NOTE: legislative session will impact this. During odd numbered years MSL staff may only be able to give an estimate until after the legislative session ends. 
• MSL staff send the dollar amounts, so coordinators can complete their plan of service

March – May

• Federations meet to vote on the plan of service
• Coordinators finalize the plans of service and send to MSL staff

June

• Coordinators attend the Commission meeting online to present the plans of service
• Commission votes on plans of service