Federation Notebook

Administrative Checklist

July

  • Reminder sent out to public library directors to complete their individual library annual report for the library federation 

August

  • Individual libraries are encouraged to complete their annual reports.  Coordinators and MSL staff may send out reminders and assist libraries as needed.

September

  • Annual report for the entire federation is due at the end of the month

October

  • Coordinators meet in Helena and make presentations to commission
  • Commission votes on whether or not to accept the annual reports
  • MSL staff create a spreadsheet that lists the exact dollar amounts each federation library should receive.  This is based on the plan of service approved by the Commission.

November

  • MSL staff process checks and send them to the federation libraries

February

  • Library Development Director ask coordinators to send an estimate of travel expenses 
  • Library Development Director and Central Services Manager figure out how much money is available to federations. NOTE: legislative session will impact this. During odd numbered years MSL staff may only be able to give an estimate until after the legislative session ends. 
  • MSL staff enter the dollar amounts for the federations in the online directory, so coordinators can complete their plan of service

March – May

  • Federations meet to vote on the plan of service
  • Coordinators finalize the plans of service in the online system

June

  • Coordinators attend the Commission meeting online to present the plans of service
  • Commission votes on plans of service